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DATA PROTECTION DECLARATION

DATA PROTECTION

The Baden-Württemberg Education Administration takes the protection of your personal data very seriously. For this reason, we have taken measures to ensure that the data protection regulations are observed both by us and by our external service providers.

As our internet services and the technologies we use continue to develop, it may become necessary to change this data protection declaration. We therefore recommend that you read the data protection declaration again from time to time.

Data protection declaration

CONTROLLER AND DATA PROTECTION OFFICER

The controller within the meaning of Art. 4 para. 7 of the EU General Data Protection Regulation (EU GDPR) is 

Johannes-Brenz-Gemeinschaftsschule, Andrea Fürle, Berliner Str. 16, 74523 Schwäbisch Hall, [email protected] .

Our data protection officer is Mr Rainer Ruoff. You can reach him at [email protected] or by post at Staatliches Schulamt Künzelsau, Oberamteistr. 21, 74653 Künzelsau, marked „der Datenschutzbeauftragte“ (the data protection officer).

Information for applicants on data processing

INFORMATION ON THE COLLECTION OF PERSONAL DATA AND STORAGE PERIOD

The following provides information on the collection of personal data when you use our website. Personal data means all data that can be related to you personally, e.g. name, address, email addresses, user behaviour.

When you contact us by email or via a contact form, the data you provide (your email address and, if applicable, your name and telephone number) is stored by us in order to answer your questions. We delete the data arising in this context once storage is no longer necessary, or restrict its processing if statutory retention obligations apply.

If we use commissioned service providers for individual functions of our offer, or wish to use your data for advertising purposes, we will inform you in detail about the respective processes below. We also state the criteria used to determine the storage period.

YOUR RIGHTS

You have the following rights in relation to your personal data held by us:

  • Right of access,
  • Right to rectification or erasure,
  • Right to restriction of processing,
  • Right to object to processing,
  • Right to data portability.

You also have the right to lodge a complaint with a data protection supervisory authority about the processing of your personal data by us. The data protection supervisory authority is the State Commissioner for Data Protection and Freedom of Information (LfDI), Königstrasse 10a, 70173 Stuttgart. https://www.baden-wuerttemberg.datenschutz.de/

If personal data is transferred to a third country or to an international organisation, you have the right to be informed of the appropriate safeguards under Art. 46 EU GDPR relating to the transfer.

COLLECTION AND PURPOSE OF PERSONAL DATA WHEN VISITING OUR WEBSITE

When you use the website for information purposes only, i.e. when you do not register or otherwise send us information, we only collect the personal data that your browser transmits to our server. If you want to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure its stability and security (the legal basis is Art. 6 para. 1 sentence 1 lit. f EU-GDPR):

  • IP address
  • Date and time of the request
  • Time zone difference from Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Access status/HTTP status code
  • Amount of data transferred in each case
  • Website from which the request originates
  • Browser
  • Operating system and its interface
  • Language and version of the browser software

In addition to the data mentioned above, further data may be collected on our websites where you voluntarily enter it into forms.

a) Messages sent via contact or order forms on the website are not encrypted. Without encryption, third parties may be able to read them. These forms are therefore not suitable for sending sensitive personal information.

b) When data is collected via the online forms tool of the education administration (surveys, registrations for events, etc.), your data is transmitted in encrypted form and is only recorded, stored and processed for the intended purpose.  Once the intended purpose has been fulfilled, the data is deleted. 

USE OF COOKIES

No cookies are used on our website. No tracking of user activity takes place. Data is only processed as part of the technically necessary measures required to display the website.

Schwäbisch Hall, 21 October 2024